Supply Section Head
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Assist and provide administrative support to the Bid and Awards Committee (BAC) and the Technical Working Group (TWG) as provided on Republic Act No. 9184, otherwise known as the Government Procurement Reform Act and the Implementing Rules and Regulations for the purpose of prescribing the necessary rules and regulations for the modernization, standardization, and regulation of the procurement activities of the Government of the Philippines.
A. Transparency in the procurement process and in the implementation of procurement contracts through wide dissemination of bid opportunities and participation of pertinent non-government organizations.
B. Competitiveness by extending equal opportunity to enable private contracting parties who are eligible and qualified to participate in competitive bidding.
C. Streamlined procurement process that will uniformly apply to all government procurement. The procurement process shall be simple and made adaptable to advances in modern technology in order to ensure an effective and efficient method.
D. System of accountability where both the public officials directly or indirectly involved in the procurement process as well as in the implementation of procurement contracts and the private parties that deal with GoP are, when warranted by circumstances, investigated and held liable for their actions relative thereto.
E. Public monitoring of the procurement process and the implementation of awarded contracts with the end in view of guaranteeing that these contracts are awarded pursuant to the provisions of the Act and this IRR, and that all these contracts are performed strictly according to specifications.
Step | Applicant/Client | Service Provider | Duration of Activity Under Nornal Circumstances | Person-in-charge | Forms |
---|---|---|---|---|---|
1 | Clients proceed to Supply Section | Check/verify the submitted PPMP/APP | 1-2 minutes |
Lovelene G. Va-ay
Grace B. Operario Ralph Ace S. Pareñas |
Purchase Request (PR) |
Control/Number Purchase Request (PR) | 1 minute | - | - |
Step | Applicant/Client | Service Provider | Duration of Activity Under Nornal Circumstances | Person-in-charge | Forms |
---|---|---|---|---|---|
1 | Prepare Notice Letter of Pre-Procurement Conference | Affix Signature of BAC-Chairperson | 3 minutes | Mary Elizabeth L. Exala | Notice letter of Conference |
Sending Letter to BAC, TWG and end user | 10 minute |
Estrella G. Verzosa
Danilo P. Polestico |
- |
Step | Applicant/Client | Service Provider | Duration of Activity Under Nornal Circumstances | Person-in-charge | Forms |
---|---|---|---|---|---|
1 | Prepare Invitation to Bid | Affix Signature of BAC Chairperson | 3 minutes | Mary Elizabeth L. Exala | Invitation to Bid |
Posting at PhilGEPS, Procuring Entity’s Website and at the Conspicuous Places | 20 - 30 minute |
Danilo P. Polestico
Estrella G. Verzosa Ralph Ace S. Pareñas |
- |
Step | Applicant/Client | Service Provider | Duration of Activity Under Nornal Circumstances | Person-in-charge | Forms |
---|---|---|---|---|---|
1 | Proceed to BAC-Secretariat | Inform Client to Pay corresponding Fee at MTO | 5 minutes |
Danilo P. Polestico
Estrella G. Verzosa |
- |
Proceed to Municipal Treasurer’s Office for Payment of Corresponding Fee | Issue Official Receipt | 5 minute | Revenue Collection Clerk | Bidding Documents |
Step | Applicant/Client | Service Provider | Duration of Activity Under Nornal Circumstances | Person-in-charge | Forms |
---|---|---|---|---|---|
1 | Prepare Notice Letter of Pre-Bid Conference | Affix Signature of BAC –Chairperson | 3 minutes | Mary Elizabeth L. Exala | Notice Letter of Pre-Bid Conference |
Sending Notice letter to BAC, TWG end user, BAC observer (NGO,CSO , Private Group and COA) | 1 -2 hours |
Danilo P. Polestico
Estrella G. Verzosa Ralph Ace S. Pareñas |
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Assist the Conference/Meeting | 1 hours |
Danilo P. Polestico
Estrella G. Verzosa |
Minutes of Pre-Bid conference | ||
Prepare Pre-Bid Conference Minutes | 2 - 3 hours | Danilo P. Polestico |
Step | Applicant/Client | Service Provider | Duration of Activity Under Nornal Circumstances | Person-in-charge | Forms |
---|---|---|---|---|---|
1 | Proceed to BAC Secretariat | Attendance of Clients | 1 minute |
Estrella G. Verzosa
Danilo P. Polestico |
Eligibility Documents and Bid Quotation |
Received the clients Bid Proposal (Legal, Financial, Technical and Price Quotation | 2 minutes | ||||
2 | Clients Witness the opening | Assist the BAC, TWG, End user and observer on the bid opening and evaluation | 2-3 hours (Whole duration of bid opening and evaluation |
Danilo P. Polestico
Estrella G. Verzosa Jennifer S. Royo Lovelene G. Va-ay Grace B. Operario Ralph Ace S. Pareñas |
Result on Eligibility Checking and Evalaution on participated suppliers |
Prepare Minutes of Bid Opening | 2 - 3 hours | Danilo P. Polestico | Minutes of Bid Opening |
Step | Applicant/Client | Service Provider | Duration of Activity Under Nornal Circumstances | Person-in-charge | Forms |
---|---|---|---|---|---|
1 | Prepare Notice letter for post-qualification to the lowest calculated/highest Rated bid | Affix Signature of BAC Chairperson | 1 minute | Mary Elizabeth L. Exala | Notice letter for post - qualification |
Sending notice letter of Post-Qualification | 3 - 4 hours |
Danilo P. Polestico
Ralph Ace S. Pareñas |
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2 | Conduct Post-Qualification | Assist the BAC, TWG and end user in the conduct of post-qualification | 8 hours |
Danilo P. Polestico
Ralph Ace S. Pareñas |
Declaration on the Lowest Calculated Responsive Bid |
Step | Applicant/Client | Service Provider | Duration of Activity Under Nornal Circumstances | Person-in-charge | Forms |
---|---|---|---|---|---|
1 | Approved BAC Resolution on the Award | Affix Signature of BAC-Chairperson | 1 minute | Mary Elizabeth L. Exala | BAC Resolution |
2 | Prepare Notice of Award | Affix Signature of BAC-Chairperson | 1 minute | Mary Elizabeth L. Exala | Notice of Award (NOA) |
Sending Notice of Award (NOA) | 3 - 4 hours |
Danilo P. Polestico
Ralph Ace S. Pareñas |
Step | Applicant/Client | Service Provider | Duration of Activity Under Nornal Circumstances | Person-in-charge | Forms |
---|---|---|---|---|---|
1 | Prepare Contract Agreement/ Purchase Order (PO) | Printing of Contract Agreement/PO | 5 minutes | Estrella G. Verzosa | Contract Agreement /PO |
Affix Signature by HOPE | 1 minute | Maria Theresa R. Timbol | Notice of Award (NOA) | ||
Clients received/signed contract Agreement/PO | 2 minutes |
Danilo P. Polestico
Estrella G. Verzosas |
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2 | Prepare Notice to proceed (NTP) | Printing of NTP | 3 -4 minutes | Estrella G. Verzosa | Notice to Proceed (NTP) |
Affix Signature of HOPE | 1 minute | Maria Theresa R. Timbol | |||
Clients received/Signed NTP | 2 minutes |
Danilo P. Polestico
Estrella G. Verzosas |