Municipality of Kapalong

Quezon St. Maniki (Poblacion), Kapalong Davao del Norte, 8113

Supply Section


Danilo P. Polestico

Supply Section Head


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Control/Number Purchase Request (PR)

Step Applicant/Client Service Provider Duration of Activity Under Nornal Circumstances Person-in-charge Forms
1 Clients proceed to Supply Section Check/verify the submitted PPMP/APP 1-2 minutes Lovelene G. Va-ay
Grace B. Operario
Ralph Ace S. Pareñas
Purchase Request (PR)
Control/Number Purchase Request (PR) 1 minute - -

Pre-Procurement Conference

Step Applicant/Client Service Provider Duration of Activity Under Nornal Circumstances Person-in-charge Forms
1 Prepare Notice Letter of Pre-Procurement Conference Affix Signature of BAC-Chairperson 3 minutes Mary Elizabeth L. Exala Notice letter of Conference
Sending Letter to BAC, TWG and end user 10 minute Estrella G. Verzosa
Danilo P. Polestico
-

Advertisement/Posting of Invitation to Bid

Step Applicant/Client Service Provider Duration of Activity Under Nornal Circumstances Person-in-charge Forms
1 Prepare Invitation to Bid Affix Signature of BAC Chairperson 3 minutes Mary Elizabeth L. Exala Invitation to Bid
Posting at PhilGEPS, Procuring Entity’s Website and at the Conspicuous Places 20 - 30 minute Danilo P. Polestico
Estrella G. Verzosa
Ralph Ace S. Pareñas
-

Issuance of Availability of Bidding Documents

Step Applicant/Client Service Provider Duration of Activity Under Nornal Circumstances Person-in-charge Forms
1 Proceed to BAC-Secretariat Inform Client to Pay corresponding Fee at MTO 5 minutes Danilo P. Polestico
Estrella G. Verzosa
-
Proceed to Municipal Treasurer’s Office for Payment of Corresponding Fee Issue Official Receipt 5 minute Revenue Collection Clerk Bidding Documents

Pre-Bid Conference

Step Applicant/Client Service Provider Duration of Activity Under Nornal Circumstances Person-in-charge Forms
1 Prepare Notice Letter of Pre-Bid Conference Affix Signature of BAC –Chairperson 3 minutes Mary Elizabeth L. Exala Notice Letter of Pre-Bid Conference
Sending Notice letter to BAC, TWG end user, BAC observer (NGO,CSO , Private Group and COA) 1 -2 hours Danilo P. Polestico
Estrella G. Verzosa
Ralph Ace S. Pareñas
Assist the Conference/Meeting 1 hours Danilo P. Polestico
Estrella G. Verzosa
Minutes of Pre-Bid conference
Prepare Pre-Bid Conference Minutes 2 - 3 hours Danilo P. Polestico

Submission/Receipt /Opening of Bid and Bid Evaluation

Step Applicant/Client Service Provider Duration of Activity Under Nornal Circumstances Person-in-charge Forms
1 Proceed to BAC Secretariat Attendance of Clients 1 minute Estrella G. Verzosa
Danilo P. Polestico
Eligibility Documents and Bid Quotation
Received the clients Bid Proposal (Legal, Financial, Technical and Price Quotation 2 minutes
2 Clients Witness the opening Assist the BAC, TWG, End user and observer on the bid opening and evaluation 2-3 hours (Whole duration of bid opening and evaluation Danilo P. Polestico
Estrella G. Verzosa
Jennifer S. Royo
Lovelene G. Va-ay
Grace B. Operario
Ralph Ace S. Pareñas
Result on Eligibility Checking and Evalaution on participated suppliers
Prepare Minutes of Bid Opening 2 - 3 hours Danilo P. Polestico Minutes of Bid Opening

Post- Qualification

Step Applicant/Client Service Provider Duration of Activity Under Nornal Circumstances Person-in-charge Forms
1 Prepare Notice letter for post-qualification to the lowest calculated/highest Rated bid Affix Signature of BAC Chairperson 1 minute Mary Elizabeth L. Exala Notice letter for post - qualification
Sending notice letter of Post-Qualification 3 - 4 hours Danilo P. Polestico
Ralph Ace S. Pareñas
2 Conduct Post-Qualification Assist the BAC, TWG and end user in the conduct of post-qualification 8 hours Danilo P. Polestico
Ralph Ace S. Pareñas
Declaration on the Lowest Calculated Responsive Bid

BAC Resolution/Issuance of Notice of Award (NOA)

Step Applicant/Client Service Provider Duration of Activity Under Nornal Circumstances Person-in-charge Forms
1 Approved BAC Resolution on the Award Affix Signature of BAC-Chairperson 1 minute Mary Elizabeth L. Exala BAC Resolution
2 Prepare Notice of Award Affix Signature of BAC-Chairperson 1 minute Mary Elizabeth L. Exala Notice of Award (NOA)
Sending Notice of Award (NOA) 3 - 4 hours Danilo P. Polestico
Ralph Ace S. Pareñas

Contract Preparation/Approval of Contract and Issuance of Notice to Proceed (NTP)

Step Applicant/Client Service Provider Duration of Activity Under Nornal Circumstances Person-in-charge Forms
1 Prepare Contract Agreement/ Purchase Order (PO) Printing of Contract Agreement/PO 5 minutes Estrella G. Verzosa Contract Agreement /PO
Affix Signature by HOPE 1 minute Maria Theresa R. Timbol Notice of Award (NOA)
Clients received/signed contract Agreement/PO 2 minutes Danilo P. Polestico
Estrella G. Verzosas
2 Prepare Notice to proceed (NTP) Printing of NTP 3 -4 minutes Estrella G. Verzosa Notice to Proceed (NTP)
Affix Signature of HOPE 1 minute Maria Theresa R. Timbol
Clients received/Signed NTP 2 minutes Danilo P. Polestico
Estrella G. Verzosas