Municipality of Kapalong

Quezon St. Maniki (Poblacion), Kapalong Davao del Norte, 8113

Municipal Civil Registrar Office

Ma. Lourdes D. Castañas

Municipal Civil Registrar

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Mandate

Let every person or individual be counted as citizen of the country by the mandate of the Municipal Civil Registrar’s Office to record and register the birth of every citizen for identity, register marriage as a contract of a man and woman to become husband and wife, register the facts of death of a person to record the termination of his civil rights and carry out all other civil registration programs pursuant to civil registry law, the civil code, family code and other pertinent laws, rules and regulations.

Vision

Towards a dynamic Municipality aimed at becoming a more knowledged-based, effective, systematic and responsive civil registration system of the LGU in getting every Kapalongnian be counted as citizen of the country.

Mission

To provide quality civil registry documents and registration services, develop proper records management system of all registry documents for easy retrieval and safekeeping and carry out the provision of Civil Registry Law for its proper implementation.

Office Organizational Chart

Application for Marriage

Step Applicant/Client Service Provider Duration of Activity Under Nornal Circumstances Person-in-charge Fee Forms
1 Couple applicants appears personally to the Municipal Civil Registrar’s Office and submit the Pre-Marriage Counselling Certificate and other documentary requirements for application of marriage for evaluation.

1. PMC Certificate
2. CENOMAR of both couple
3. Birth Certificate of both couple
4. Community Tax
5. Legal capacity document (for foreigner) 		MCR assigned personnel receives and evaluates the completeness of the requirements. If found in order, interview the couple and parents and thereafter, prepares the application for marriage and have them sign it. 30 minutes Mely M. Doronio
Grace N. Alegre
Bryan C. Toyco
Joreen Lontoc
Honey Cheer Arcenal
Evangeline Concon 		- Application for Marriage License
2 Client proceed to the Municipal Treasurer’s Office for payment of required fee MTO Collector receives the payment and issues the Official Receipt 3 minutes MTO Revenue Collection Clerk P 500.00 - P 1,000.00 for foreigner -
3 Client goes back to the Municipal Civil Registrar’s Office and submit the Official Receipt with the marriage application to the MCR Head The MCR Head reviews the application, conduct brief interview and process flow instructions to the couple and upon finding it in order, signs the document and posts the “Notice” at the bulletin board ( 10 days posting period) 5 minutes
10 calendar days posting period 		Ma. Lourdes D. Castanas MCR assigned personnel - -
4 After 10 calendar days, client proceed to the Municipal Treasurer’s Office for payment of Marriage License Fee MTO Collection Clerk receives the payment and issues the Marriage License to the client 3 minutes MTO Revenue Collection Clerk P 152.00 Marriage License
5 Client submits the paid Marriage License to the Municipal Civil Registrar’s Office for signature MCR Head signs the Marriage License 1 minute Ma. Lourdes D. Castanas - -
6 Client receives the signed Marriage Application with valid Marriage License Registration Officer records the document and releases to the client 1 minute Mely M. Doronio MCR assigned personnel - signed valid Marriage License

ISSUANCE OF CERTIFIED TRUE COPIES, CERTIFICATIONS, LCR FORM 1A, 2A & 3A

Step Applicant/Client Service Provider Duration of Activity Under Nornal Circumstances Person-in-charge Fee Forms
1 Client proceed to the Municipal Civil Registrar’s Office and presents valid identities and/or authorizations

1. Valid Identification card/document of document owner and authorized person
2. Authorization letter of the authorized person 		MCR assigned personnel interviews the client on the document requested and evaluates the identity and/or authorization presented. If found in order, prepares the document requested 15 minutes Nancy Rosal
Honey Cheer Arcenal
Evangeline Concon
Jorren Lontoc
Lady Chekim 		- Certification, Form, LCR Form 1A,2A & 3A, Certified True Copy
2 Client then proceed to Municipal Treasurer’s Office for payment of necessary fees MTO Collection Clerk receives the payment and issues Official Receipt 3 minutes MTO Revenue Collection Clerk P 50.00 for local use
P 100 for travel abroad
P 15 for doc. stamp 		-
3 Go back to the MCR Office, presents the Official Receipt MCR Head signs or affixes her signature on the requested document 1 minute Ma. Lourdes D. Castanas - -
4 Client received the valid requested civil registry document MCR assigned personnel logs/records the document and releases it to the client 3 minutes MCR assigned personnel - Certification Form, LCR Form 1A,2A & 3A, Certified True Copy

REGISTRATION OF CERTIFICATE OF MARRIAGE

Step Applicant/Client Service Provider Duration of Activity Under Nornal Circumstances Person-in-charge Fee Forms
1 After the marriage ceremony the client proceed to the Municipal Civil Registrar’s Office and presents Certificate Of Marriage duly signed by the wedded couple, witnesses and solemnizing officer MCR assigned personnel reviews the document and attachments. Finding it order, receives it and advises the client to pay the necessary fee 5 minutes Bryan Toyco
Joreen Lontoc
Honey Cheer Arcenal
Evangeline Concon
Grace Alegre
Mely Doronio 		- -
2 Client then proceed to Municipal Treasurer’s Office for payment of necessary fees MTO Collection Clerk receives the payment and issues Official Receipt 3 minutes MTO Revenue Collection Clerk P 50.00 for registration fee.
If Solemnizing Officer is the Mayor -P 500.00 Solemnizing fee 		-
3 Go back to the MCR Office, presents the Official Receipt MCR Head signs or affixes her signature on the Marriage Certificate and indorse it to the Registration Officer 1 minute Ma. Lourdes D. Castanas or in her absence the designated OIC - -
4 Client receives the valid registered Certificate Of Marriage The Registration Officer assigns a Registry Number on the Marriage Certificate, releases a copy to the client and see to it that it is posted in the Registry Books of Marriages 3 minutes Mely M. Doronio - -

REGISTRATION AND ISSUANCE OF TIMELY CERTIFICATE OF LIVE BIRTH

Step Applicant/Client Service Provider Duration of Activity Under Nornal Circumstances Person-in-charge Fee Forms
1 Client proceed to the Municipal Civil Registrar’s Office, presents and submit the required documentary requirements

1. If born at the hospital, submit to MCR Office the duly filled up and signed Certificate Of Live Birth prepared by the Hospital Incharge Personnel
2. If born at home : Marriage Certificate of parents
- If not married, execute Affidavit To Use The Surname of The Father (AUSF), if intend is to use the surname of the father 		MCR assigned personnel evaluates the completeness of the documents submitted and finding it in order, prepares the Certificate Of Live Birth document incase born at home. In the case of children born at the hospital, paanakan center and clinics, the MCR assigned personnel reviews the certificate of live birth prepared by the hospital or clinic where the child is born. Finding in order, receives the document. 15 minutes Honey Cheer Arcenal
Bryan Toyco
Evangeline Concon
Jorren Lontoc
Lady Chekim
Nancy Rosal
Letty Poliquit 		- Certificate of Live Birth Form
2 Client then proceed to Municipal Treasurer’s Office for payment of necessary fee MTO Collection Clerk receives the payment and issues Official Receipt 3 minutes MTO Revenue Collection Clerk P 50.00 service fee (for non AUSF)
P350.00 (for AUSF) 		-
3 Client goes back to the MCR Office and presents the Official Receipt MCR Head signs or affixes her signature on the Certificate Of Live Birth 1 minute Ma. Lourdes D. Castanas or in her absence, the designated OIC - -
4 Client receives the valid registered Certificate Of Live Birth The Registration Officer assigns a Civil Registry Number on the Certificate Of Live Birth, releases a copy to the client and see to it that it is posted in the Registry Books of Births. 3 minutes Mely M. Doronio - Form 102 (Certificate Of Live Birth)

REGISTRATION AND ISSUANCE OF LATE/DELAYED CERTIFICATE OF LIVE BIRTH

Step Applicant/Client Service Provider Duration of Activity Under Nornal Circumstances Person-in-charge Fee Forms
1 Client proceed to the Municipal Civil Registrar’s Office, presents and submit the required documentary requirements

1. If born at the hospital, submit to MCR the duly filled up and signed Certificate Of Live Birth prepared by the Hospital Personnel
2. If born at home :
-PSA Negative Record advisory
-Marriage Certificate of parents
-For unmarried parents and opts to use the surname of the father, execute the AUSF
-Affidavit Of Late Registration
-Barangay Certification
-Voter’s Certification
-Community Tax of the informant
-Baptismal Cert. or Form 137 for minors
-Other documents bearing the birthdate and birthplace of the registrant 		MCR assigned personnel evaluates the completeness of the documents submitted and upon finding it in order, prepares the Certificate Of Live Birth document incase born at home. In the case of children born at the hospital, paanakan center and clinics, the MCR assigned personnel reviews the certificate of live birth prepared by the hospital or clinic where the child is born. Finding in order, receives the document. 15 minutes Honey Cheer Arcenal
Bryan Toyco
Evangeline Concon
Jorren Lontoc
Lady Chekim
Nancy Rosal
Letty Poliquit 		- Certificate of Live Birth Form
2 Client then proceed to Municipal Treasurer’s Office for payment of necessary fee MTO Collection Clerk receives the payment and issues Official Receipt 3 minutes MTO Revenue Collection Clerk P 50.00 service fee (for non AUSF)
P 350.00 (for AUSF) 		-
3 Client goes back to the MCR Office, presents the Official Receipt The MCR Head facilitates the 10 calendar days posting of the late registration of birth on the bulletin board as required. After 10 calendar days posting, she signs the document and indorse it to the Registration Officer 10calendar days
1 minute 		Ma. Lourdes D. Castanas or in her absence, the designated OIC - -
4 Client receives the valid registered Certificate Of Live Birth The Registration Officer assigns a Civil Registry Number on the Certificate Of Live Birth, release a copy of to the client and see to it that it is posted in the Registry Books of Births. 3 minutes Mely M. Doronio - Form 102 (Certificate Of Live Birth)

REGISTRATION OF CERTIFICATE OF DEATH

Step Applicant/Client Service Provider Duration of Activity Under Nornal Circumstances Person-in-charge Fee Forms
1 Client proceed to the Municipal Civil Registrar’s Office and presents and submit the required documentary requirement

1. If died at the hospital, bring the duly filled up and signed Certificate Of Death prepared by the Hospital Incharge Personnel
2. If died at home or while traveling :
-Barangay Certification certifying the place of death
-Community Tax of the informant if late registration
-PSA Negative Record Advisory incase of late registration
-Affidavit of late registration if late registration 		MCR assigned personnel evaluates the completeness of the documents submitted and finding it in order, prepares the Certificate Of Death document incase died at home or on his way to the hospital. Afterwards, the MCR personnel advises the client to proceed to the Municipal Health Office for the assessment, certification and signature of the Municipal Health Officer as to the cause of death. In case death took place in the hospital, the Certificate Of Death shall be prepared by the personnel of the hospital. 15 minutes Grace Alegre
Honey Cheer Arcenal
Bryan Toyco
Evangeline Concon
Jorren Lontoc
Lady Chekim
Nancy Rosal
Letty Poliquit 		- Certificate Of Death Form
2 Client then proceed to Municipal Health Office to seek the signature of the Municipal Health Officer The Municipal Health Officer after finding it order, certifies and signs the Certificate Of Death 5 minutes Municipal Health Officer - -
3 Client proceed to the Municipal Treasurer’s Office to pay the necessary fee The MTO Collection Clerk receives the payment and issues the Official Receipt 3 minutes MTO Revenue Collection Clerk P 30.00 service fee -
4 Client goes back to the Municipal Civil Registrar’s Office and presents the Certificate Of Death duly signed by the Municipal Health Officer with the Official Receipt The MCR Head signs the Certificate Of Death and forwards it to the Registration Officer for registration and release 3 minutes Ma. Lourdes D. Castanas or in her absence the designated OIC - -
5 Client receives the valid registered Certificate Of Death The Registration Officer assigns a Civil Registry Number on the Certificate Of Death, releases a copy to the client and see to it that it is posted in the Registry Books of Death 3 minutes Mely M. Doronio - Certificate Of Death

REQUEST AND RELEASE OF PSA SECPA & CENOMAR

Step Applicant/Client Service Provider Duration of Activity Under Nornal Circumstances Person-in-charge Fee Forms
1 Client proceed to the Municipal Civil Registrar’s Office, fills up the request form and presents valid identities and/or authorizations

1. Valid Identification card/document of document owner and authorized person
2. Authorization letter of the authorized person 		MCR assigned personnel interviews the client on the document requested and evaluates the identity and/or authorization presented. If found in order, give the client the Request Form and advises to pay the Service Fee to the Municipal Treasurer’s Office 5 minutes Grace Alegre
Bryan Toyco
Jorren Lontoc
Lady Chekim 		- Request Form
2 Client proceed to the Municipal Treasurer’s Office to pay the necessary service fee MTO Collection Clerk receives the payment and issues Official Receipt 3 minutes MTO Revenue Collection Clerk P 150.00 LGU service fee -
3 Client goes back Municipal Civil Registrar’s Office and presents the LGU Official Receipt, submits the filled up request form together with the payment intended for the PSA Service Fee The MCR Assigned personnel receives the filled up request form and payment intended for PSA Service Fee ready for submission to the PSA Regional Office 1 minute Joreen Lontoc
Lady Chekim 		PSA Fees:
P 155.00 for SECPA
P 210.00 for CENOMAR 		-
4 6 - 8 days waiting period (depending on the releasing date of the PSA Office) The MCR assigned personnel encode all requests for the week in the BREQS system and transmit all requests to the PSA Regional Office every Thursday of the week 1 day
6 – 8 days processing at PSA Office 		Evangeline Concon
Grace N. Alegre
Bryan C. Toyco 		- -
5 After 6 – 8 days, client receives the requested PSA authenticated Security Paper (SECPA) or CENOMAR The MCR assigned personnel logs/records all processed PSA SECPA and CENOMAR and releases to the valid document owner or authorized person 5 minutes Joreen Lontoc
Lady Chekim
Evangeline Concon 		- -

LEGITIMATION REGISTRATION

Step Applicant/Client Service Provider Duration of Activity Under Nornal Circumstances Person-in-charge Fee Forms
1 Clients/parents proceed to Municipal Civil Registrar’s Office to submit complete documentary requirements

1. PSA Birth Certificate for legitimation
2. CENOMAR of parents
3. Marriage Certificate of parents
4. Affidavit Of Legitimation
5. Affidavit Of Paternity 		The MCR Assigned personnel assesses and review all submitted documentary requirements for legitimation registration. Finding it in order, prepares the legitimation documents and attachments, and have the client/parents signs it. 45 minutes Grace Alegre - Affidavit of Legitimation and Paternity
2 Client proceed to Municipal Treasurer’s Office to pay the necessary fees MTO Collector receives the payment and issues the Official Receipt 3 minutes MTO Revenue Collection Clerk Legitimation Fee – P300.00 -
3 Client proceed to the Postal Services Office to secure Postal Money Order Check payable to PSA Quezon City and postal stamp for mailing purpose Postal Services Office personnel caters the services requested 10 minutes Postal Services Office personnel PMO & service fee
P 196.00
Postal stamp – P 300.00 		-
4 Client goes back to the Municipal Civil Registrar’s Office to submit the Official Receipt Postal Money Order Check and postal stamp MCR Head reviews and signs the legitimation document ready for transmittal to PSA Quezon City 5 minutes Ma. Lourdes D. Castanas - -
5 Client waiting period for the issuance of annotated SECPA of the PSA –OCRG Office Within the day upon signing of the MCR Head, the MCR assigned personnel transmit the legitimation documents and attachments to the PSA Office, Quezon City by mail for processing and issuance of an annotated PSA Security Paper 3 months or more (depends on the processing action of the PSA Office) Grace N. Alegre - -
6 Client receives the valid annotated SECPA of the legitimated birth certificate Once received by mail, the MCR assigned personnel records the document in the registry book and releases to the client 10 minutes Grace N. Alegre
Mely M. Doronio 		- -

FILING OF PETITION FOR CORRECTION OF CLERICAL ENTRIES AND CHANGE OF FIRST NAME UNDER RA 9048 and RA 10172

Step Applicant/Client Service Provider Duration of Activity Under Nornal Circumstances Person-in-charge Fee Forms
1
Petitioner proceed to the Municipal Civil Registrar’s Office with the complete documentary requirements supporting the correction of clerical entries or change of first name for assessment
PLEASE REFER TO THE LAST PAGE FOR THE LIST OF REQUIREMENTS 		MCR assigned personnel evaluates and assess the completeness of the documents. After finding it order, advises the client to proceed to PAO or lawyer for preparation of his/her notarized petition for correction 20 minutes Honey Cheer Arcenal
Evangeline Concon 		- -
2 Petitioner proceed to the Municipal Treasurer’s Office for payment of filing and service fees MTO Collector receives the payment and issues the Official Receipt 3 minutes MTO Revenue Collection Clerk CCE- 1,000.00
CFN- 3,000.00
SF – 250.00
Mailing-300.00
2nd Ind – 546.00 		-
3 Petitioner goes back to the Municipal Civil Registrar’s Office and submit the Official Receipt with the notarized petition with attachments The MCR assigned personnel reviews the petition, receives it and release one copy to the client/petitioner 5 minutes Honey Cheer Arcenal
Evangeline Concon 		- Petition For CCE or CFN
4 Petitioner waiting period (10 days Public Notice 20 days/2 issues of Newspaper Publication) The MCR Head posts the “Public Notice” of the correction to the Bulletin Board for 10 calendar days and newspaper publication (if applicable) for two (2) publication issues 10 calendar days (posting)
20 calendar days (2 publication issues) 		Ma. Lourdes D. Castanas Newspaper publication expense depends on the publisher Public Notice form
5 Petitioner waiting period (posting and publication of the petition) The MCR Head reviews the document, issues a Certificate Of Posting and renders the MCR Action on the petition Within 5 days after the posting and publication Ma. Lourdes D. Castanas - -
6 Petitioner waiting period for the approval from the PSA Legal Division, OCRG Within 5 days from granting the decision, the MCR Head transmit by mail the acted petition with supporting documents to PSA Legal Division, Quezon City for affirmation of the OCRG Affirmation action takes 4 months or more or depending on the action of the PSA Legal Office Ma. Lourdes D. Castanas - -
7
Once affirmed, petitioner gets a copy of the affirmed petition and submit a photocopy with the other documents to the MCR Office for request of annotated PSA SECPA copy 		Upon receipt of the affirmed petition, MCR assigned personnel prepares the supporting documents for request of annotated SECPA Within 1 day upon receipt of a copy of affirmed petition from the petitioner Ma. Lourdes D. Castanas
Mely M. Doronio
Nancy D. Rosal 		P 546.00 for Postal Money Order Check and postal mailing stamps -
8 Petitioner waiting period for the annotated PSA Security Paper (SECPA) of the corrected document MCR Head reviews and signs all the supporting documents ready for transmittal 10 minutes Ma. Lourdes D. Castanas - -
9 Petitioner waiting period for the annotated PSA Security Paper (SECPA) of the corrected document Registration Officer records and logs the documents (annotated LCR copy) and transmit it with all the supporting documents to PSA CRS Office, LCRs Desk, Quezon City for issuance of an Annotated SECPA 10 minutes
PSA CRS –LCRs Desk action takes 3 months or more 		Nancy Rosal
Mely Doronio
Ma. Lourdes Castanas
CRS – LCRs Desk, PSA 		- -
10 Petitioner receives a copy of the corrected document Once receives from the PSA CRS Office, the MCR Assigned personnel release the annotated SECPA to the Petitioner or document owner 5 minutes Mely M. Doronio - -

DOCUMENTARY REQUIREMENTS ON PETITIONS UNDER RA 9048 & RA 10172

CORRECTION OF BIRTH MONTH AND DATE IN THE BIRTH CERTIFICATE CORRECTION OF SEX OR GENDER
1. PSA copy of Certificate of Live Birth to be corrected
2. LCR copy of Certificate of Live Birth to be corrected
3. Affidavit of Publication
4. Newspaper clippings
5. NBI Clearance
6. Police Clearance
7. Cert. Of Employment/Affidavit of Non-employment
8. Baptismal Certificate
9. Earliest School Records
10. Medical Records
11. Other documents bearing the correct birthday 		1. PSA copy of Certificate of Live Birth to be corrected
2. LCR copy of Certificate of Live Birth to be corrected
3. Affidavit of Publication
4. Newspaper clippings
5. NBI Clearance and Police Clearance
6. Cert. Of Employment/Affidavit of Non-employment
7. Baptismal Certificate
8. Medical Records (immunization records, etc.)
9. Earliest School Records ( Form 137 - Elementary & HS)
10. Medical Records that the petitioner has not undergone sex transplant
11. Cert. of Authenticity of the medical certificate by the MCR
CHANGE OF FIRST NAME CORRECTION OF SPELLING IN BIRTH CERTIFICATE
1. PSA copy of Certificate of Live Birth to be corrected
2. Baptismal Certificate
3. Police Clearance
4. NNBI Clearance
5. Transcript of records
6. Marriage Contract ( if married)
7. Certificate of Employment of Affidavit of Non-Employment
8. Other official documents showing the correct First Name (SSS, voter's, etc.)
9. Newspaper clippings 2 issues
10. Affidavit Of Publication 		1. NSO/PSA copy of Certificate of Live Birth to be corrected
2. Baptismal Certificate
3. Marriage Certificate (if married)
4. Voter's Certification
5. Other documents that could strongly support the intent of correction applied (TOR, GSIS, SSS, PHI, PRC, Driver's License, etc.
6. If the error for correction is the surname or data of parent, submit documents of parents and/or of the siblings ( such as birth cert, death cert, marriage cert & other legal documents)

DOCUMENTARY REQUIREMENTS ON PETITIONS UNDER RA 9048 & RA 10172

CORRECTION OF SPELLING IN THE MARRIAGE CERTIFICATE CORRECTION OF BIRTHDATE IN THE MARRIAGE CERTIFICATE
1. NSO/PSA copy of Certificate of Marriage to be corrected
2. Birth Certificate
3. Baptismal Certificate
4. Voter's Certification
5. Other documents that could strongly support the intent of the correction applied (TOR, GSIS, SSS, PHI, PRC License, Driver's License, etc.)
6. If the error for correction is the surname or data of parent, submit documents of parents and/or of the siblings ( such documents of parents and/or of the siblings ( such a as birth certificate, death certificate, marriage contract, etc. cert, marriage contract & other documents) 		1. NSO/PSA copy of Certificate of Live Birth to be corrected
2. Birth Certificate
3. Baptismal Certificate
4. Voter's Certification
5. Other legal documents showing the correct birthday such as SSS record, Philhealth, Driver's License, school record, passport, etc.